Most Corporate Event Planners display a Bachelor's Degree in a relevant field in their resumes, such as marketing, business, public relations or hospitality management. Tracks event attendance for all assigned events and manages reporting of attendance in Advance database post-event, Takes RSVPs for assigned events, manages tracking and reporting, Works with colleagues in communications group to prepare communications and event collateral materials for assigned events, Assists with event briefings and provides other event attendee research as needed, Coordinates logistics and manages vendor relationships for assigned events, Serves as the on-site lead for assigned events and recruits additional staff to volunteer as appropriate and as defined by key stakeholders and the Director of Engagement, As a member of the Alumni Relations and Development Office team, takes on critical project work as needed. These are some examples of job descriptions we have handpicked from real Event Coordinator resumes for your reference. Qualified vendors and suppliers for the hotels accredited third party list. ), Create Career Fair floor plans and programs, Order sponsor banners and supplies when necessary, Answer phones from clients, vendors and internal staff, Travel as needed for on-site coordination of events, Additional tasks as assigned by National Events Manager, Communicate and work in a respectful, supportive manner with all teammates, High level of proficiency, computer skills and expertise in the following technology: Microsoft Office (Word, Excel, PowerPoint and Outlook), InDesign, EventBrite, etc. A senior-level Event Coordinator’s position that may contribute to the best coordinating skills of the organization by utilizing all skills, knowledge and past experiences. Generated more than $2 Million worth of revenues due to event bookings and repeat patronage for Atlantis Casino during the period 2015 to 2017. Of course, events like weddings and anniversaries are milestones. Knowledge of event scheduling programs such as College Net’s 25Live preferred, Evening and weekend work availability required, Successful candidates will possess strong interpersonal, organizational, and leadership skills, have the ability to manage deadlines and multitask, and work well both cooperatively as well as independently, High energy, positive attitude, and well-developed communication skills are necessary, Must be able to communicate effectively with, and represent the University and Candler School of Theology to, a wide range of vendors within and outside of Emory University, Receive and convert incoming Social enquiries to achieve targets and maximize revenue, Seek opportunities to increase sales and conversions within the Team, Deal with the final details of all conference bookings once the business has confirmed and turned definite in the system to develop an understanding of their specific needs and requirements, Focus on a consistently executed up-selling approach, Demonstrated previous experience working in the Conference & Events function, Lead the operational aspects of IHEP’s event planning functions, including developing meeting timelines, materials and information; managing the registration process; vendor management, including securing contracts and working directly with hotel, catering, audio-visual, and other vendors; providing support to and communicating with participants and speakers before, during, and after the event; managing travel arrangements, reimbursements, and grants for participants and speakers; on-site management as needed; and post-event wrap-up, Provide day-to-day management of the office administration and space, including maintaining office supplies, asset inventory, and filing documentation to ensure that the facilities are properly maintained and appear clean and orderly, Serve as primary point of contact with operational vendors, particularly IT related (consultants, print/copy/telephone vendors) and building management staff. Monitoring registrations and event profile details for large events, To monitor activity of mail out systems, tracking and collating event responses, responding to email and telephone queries to ensure event registration is kept up to date, Maintaining relevant systems, databases and webpages as well as coordinating financial reconciliation and payment when required, Researches venues and maintains databases of event suppliers to ensure team are provided with up to date information, Plans schedules, event rotas, prepares briefing notes for crew and staff.Communicates logistics to guests to ensure all personnel are fully prepared for event activity, Assists event producers on-site at events, providing liaison with venue and third party suppliers e.g. If you need help with your resume, or just want to say “hi”, send me an email. Senior Event Coordinator (2011 - 2013) Ralph Lauren Media LLC - New York, NY. You can’t have a “Take 2”. Provides scheduling availability, catering, billing and logistical information, Reviews external inquiries to determine nature of request and directs them appropriately, Responsible for internal communications necessary to coordinate meetings/program including, but not limited to, room schematics, memoranda, reports and other supporting documents, Keep track of event finances including monitoring expenditures, check requests, invoices and budgets, Coordinates library reservation software to confirm schedules and requirements. Maintains order and flow during each event. Take some time to go through our Event Coordinator resume writing tips before finalizing everything. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position, 2 years of related experience. Acts as event liaison between department or school and vendors, alumni, donors, etc. The objective of the negotiation is to increase the value of service without compromising the budget. Event Coordinator; 2016 to 2015 Based on our sample resumes, a good Event Coordinator demonstrates excellent organization skills, communication and negotiation abilities, time management, creativity, and problem-solving orientation. Recognized for notable performance in planning, implementation, and follow-up of successful events. Senior Event Coordinator, January 2007- Present Fidelity Investments, Smithfield, RI Responsibilities Assisted and supported all aspects of the minutes of the meeting. Providing logistical support to the Dow Jones events team to ensure effective and successful planning and delivery of events, Completing the following tasks in association with each event, Manage all event documentation, from budgets, receipts, contracts, contact lists, guest lists, etc, Maintain tight control over every minute detail of an event and its execution, Assist in managing and overseeing third party vendors relations, Assist in the setup, management and breakdown of events, Organizing internal events with a variety of projects ranging in scale from a 10 person meeting to a 1000+ person party, Concept, organize and execute happy hours both onsite and offsite, Supports Citizenship, Partnerships on community and neighborhood events, Supports Ground Control America’s on relevant projects, Works closely with Food Team on in-house catering needs, Works closely with Facilities on security and space needs, Able to create trust and support of direct team members and cross functional team members, Ability to collaborate with team members while removing all distractions, Ability to deal with changes with a positive attitude. Millions of people have been inspired by our work and have successfully written resumes that got them well paid jobs. You should get it right the first time. Negotiation is one of my strong points and over the years I have built a solid network of vendors, contractors, suppliers and associates all of whom can ensure the success of any event. You will negotiate the best possible sponsorship deals. Next we ran off a summary of the events that she has coordinated: parties, corporate meetings, trade shows, expositions, weddings and homecomings. Cover shows in NY for LA-based Associate Director as needed and assist Director when necessary, Review artist promotional and tour accountings with senior Touring staff to calculate necessary backend payments, Process invoices and recharges to/from foreign affiliates for promotional and touring activities (transportation, backline/PA rental, security, staging, etc.) In the case of event planner or event manager, some certifications to consider include: Certified meeting professionals; Certified special events professional Experience with Adobe Connect or equitable software platform a plus, High level of proficiency in Microsoft Office applications. Do you consistently achieve results despite obstacles and setbacks? Assist in sponsor activation management, Maintain and track event expenses for budgeting purposes, This position requires administrative work such as managing and maintaining calendar, phones and complete expense reports for SVP, 1-2 years of experience in marketing and events and administrative work, This position works in a fast-paced environment, thus qualified candidates must be highly organized and able to juggle multiple responsibilities at the same time, Ability to work in a team environment Willing to travel and work weekends when necessary, Coordinate all phases of event logistics including, but not limited to, food and beverage, meeting room lay-out, housing, transportation, AV equipment rental, event registration, on-site execution, etc, Prepare and complete accurate banquet event orders with meeting/event venue, Work collaboratively with internal teams to produce event collateral and materials, Coordinate and support the set-up and production of the event on-site, Provide support in developing RFP proposals including research and sourcing, Assist in scheduling meetings, providing logistics support and planning to ensure smooth implementation of events within allocated budget and timeline, Liaise with internal stakeholders and external vendors, Answer inquiries in the event support mailbox, Responsible for event data quality – follow-up on inconsistencies, missing information etc, Responsible for organization and maintenance of all event files, Update Standard Operations Procedures (SOPs) as needed, make recommendations for process improvements, Engage in ad-hoc responsibilities and/or projects, Welcome guests in a polite and friendly manner, Manage guest queries in a timely and efficient manner, Assist other departments wherever necessary and maintain good working relationships, Receive groups and events and keep up to date the hotel even output, Interact permanently with the Account Managers, Sales Coordinators, Reservations, Front Desk, Department Parties, Hilton Meetings and kitchen, Act directly with the guest or client during the stay of groups and events, Participate in special activities such as secretaries of cocktails, welcome tour groups, etc, Fluent English and a second language desirable, Previous sales groups and events, preferably in Hospitality, Ability to solve problems quickly and efficiently; - Sense of organization and planning, Good written and verbal communication in English and Portuguese, Adhere to the events and group yield policy in order to maximize revenue, Research local competition and local events, Participate in hotel promotional activities, Good organisational and administration skills, Previous experience in a Conference and Events function, Minimum a year of work experience in hotel operations in a luxury international brand hotel, Good understanding of selling techniques and events knowledge, Good communication skill in both Korean and English, To take telephone all enquiries in a professional manner and by company standards through system and commercial processes, Working with the M&E Sales Manager to negotiate the ideal rates for the Hotel in line with revenue management and overall hotel commercial strategy, To proactively organise Open evenings and fayre’s to locally promote the hotel to prospective customers, To develop relationships with local sales team, to further drive revenues and conversion from local managed accounts, To communicate effectively with all other hotel departments to ensure the smooth running and success of all functions including production of detailed commercial booking event orders are delivered in a timely manner, To maintain exemplary Meet & Greet standards daily, at the convenience of the organiser and ensure regular contact throughout the event, To proactively maximise all revenue opportunities on each event, through up-selling additional services from the hotel and through third parties where commercial agreements exist, To have full competitive market knowledge of all hotels and venues proposal for events and feed information back to the M&E Sales Manager to ensure that the hotel stays competitive within its market, Ensuring that billing procedures are in place and adhered to; within company compliance, To co-ordinate any special events in conjunction with the Sales Manager, To assist the Sales Manager with his/her events ensuring all confirmed bookings are contracted with relevant terms and conditions issued to all clients, gain credit clearance and/or receive deposits and pre-payments as necessary in line with company/hotel policy, To assist the Meeting & Events Sales Manager by communicate regularly with Reservations concerning all bedroom bookings connected with his/her events business and communicate all/any changes immediately, Museum program, events, visitor services and/or volunteer management experience preferred, Strong planning and organizational skills, with attention to detail, Requires a person who can initiate projects, work independently, and be extremely reliable and effective at establishing and managing multiple priorities, Demonstrated success in following through and completing tasks independently, Ability to be flexible and receptive to taking on new and/or changing responsibilities, Proficient computer skills and demonstrated experience with office software and email applications. You will formalise your work in contracts and reports, You will continually seek to create impact in terms of brand image and generating sales leads. That’s why you should use the reverse chronological for your Event Coordinator resume format. ), General logistic support to the facilitators as requested, Information provision to participants as necessary, Excellent communication and interpersonal skills, ability to create and nurture networks and partnerships, Excellent planning and organization skills, Strong knowledge of and experience in conference planning and management, At least 4 years' experience in organizing meetings and conferences for a wide range of clients (corporate, UN, NGOs) is required, Excellent planning/organisation skills and a solution-oriented attitude, A strong sense of client orientation and a strong drive for results, Demonstrated ability to work well both independently and within a multicultural team, Sample of a proposed event report drafted by the candidate after the execution of an event, Candidate has at least 4 years' experience in organizing meetings and conferences for a wide range of clients (corporate, UN, NGOs); – 20 points, Candidate has proven experience in creation and nurturing of networks and partnerships in the organization of meetings and conferences – 20 points, Candidate has established track record in provision of logistical and administrative support to large meetings/conferences and high-level panels – 20 points, Interview inclusive of sample of previous workplan developed by the candidate in the run-up to and execution of an event; - 15 points, Sample of proposed event report drafted by the candidate after the execution of an event – 15 points, Negotiates rental contracts with both professional and inexperienced users from the community as well as ASU departments and organizations, Creates estimated event expenses for extremely complicated events in many different venues, this includes obtaining estimates from the Technical Directors, Event Coordinator, House Manager, vendors as well as other sources per event, Issues and executes over 100 rental and film contracts per year, Develops and recommends new or revised rate sheets, film, rental/scheduling goals and objectives, Anticipates the facility’s logistical needs based on event specifics and communicates needs to appropriate staff members, Coordinates and leads client walk-thrus with appropriate staff. 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